Southern Illinois Association of Museums

General Meeting Minutes April 24, 2006
Hosted by the General John A. Logan Museum at Murphysboro

Present:

1. Mark Your Calendar

   • Monday, June 26, 2006 at the Science Center in Carbondale (New Location)

   • Saturday, August 19, 2006 Annual Meeting at The University Museum, SIU

   • Monday, October 23, 2006 at the Jackson County Historical Society

2. News from the Illinois Association of Museums

• Adrienne reported on the continuing realignment and strategic plan of IAM.

3. Officer Reports

   Lori reported on the current status of the membership which stands at 27. Exact number of charter members is still pending. Officers, committee members and zone directors were encouraged to develop job descriptions by the June meeting. To enhance publicity, interest articles about the meeting sites for publication in local newspapers was discussed and encouraged. The status of various committees was discussed and the invitation went out for committee membership. The need for a nominating committee to prepare a slate of officers for presentation at the June meeting was announced. Election of officers is scheduled for the Annual Meeting in August and the elect will assume their duties on January 1, 2007 for two years. Carla Smith, Dona Bachman and Lori Huffman volunteered to serve on this committee and will have the slate of officers and director-at-large prepared by June 15, 2006.

   Adrienne discussed the need for an amendment to the by-laws to resolve a conflict with the newly instituted board and general meeting times. To allow for more flexibility for distant members and for those who may have scheduling conflicts, Adrienne will prepare an amendment for consideration at the Annual Meeting. A motion will be entertained at that time.

   Marjorie reported for Cindy in her capacity as Treasurer. A deposit of $901 has been made as of this date. At least 27 members have enrolled and memberships continue to be submitted. Finalized membership list will be forwarded to Lori and Mike B. for filing.

   Mike B. presented the minutes of the 27 February 2006 Meeting. Mike Jones moved for approval. After a second by Dona, the minutes were approved.

4. Marketing Committee Report

   Mike Jones conducted a thorough discussion of a proposed brochure. Included in the discussion were considerations of format, graphics, images, color, maps, criteria for inclusion, special events and zones with suggested day trips. The need for recognizing the value of inclusion in this project was reiterated. Mike collected the suggestions related to the brochure and indicated that he and Debbie Moore will meet in the near future to discuss options and cost. There was general agreement on the need to strike the best deal on this project.

5. Technical Assistance Committee Report

   Lori reported on the need for a featured speaker at the Annual Meeting. The October meeting has Bob Morefield of JCHS scheduled to make a presentation on PhotoShop.

6. Development Committee Report

   Benefits of SIAM Membership in IAM were discussed. Carla moved and Mike Jones seconded that SIAM submit application to IAM for membership. Adrienne to take action on submitting application. Appreciation was extended to Mike Jones and the General John A. Logan Museum for hosting the meeting and providing refreshments. A collection was taken up for coverage of paper and mailing expenses. Motion to adjourn by Pat at 6:40 p.m. Tour of the museum conducted afterwards.